05
Dec
2025
The excitement of travelling together is an awaited one, should you have to go on a school trip, visit a family reunion, or perhaps go out with your college friends. And that is when you get to look forward to making flights without hassles and confusion. In the future, anticipating booking tickets on behalf of all passengers on the same flight, you need not have any concern because the airline has a group travel service for 10 or more passengers that will provide them with discounted fares, name changes at will, and flexible fares.
Read through the blog to know in detail about the Southwest Group Travel
If you have to manage group bookings with Southwest Airlines, then there are many options available to you; you can make all the arrangements. By knowing beforehand about the many booking options, you can choose which one will be easiest to go with. Learn some of the simpler ways to secure in-budget booking experiences, they are as follows:-
Malaysia Airlines Group Travel
The Southwest Airlines does offer Group Travel Programs when you are travelling with 10 or more passengers. Here, with a minimum of 10 members, you can book together and enjoy the added freedom, like the discounted fare options, easy payment options, and limited name changes up to 72 hours before departure.
Rules and Conditions For Group Reservation
When you have to do group bookings for your family members or friends, then know that the Southwest Airlines Group Booking is well-designed to offer an amazing experience. Here, you get to have flexible rules and payment policies, and can change names as well. The seven rules and conditions are as mentioned below:-
If this winter time, you are looking forward to doing a group booking, and if you do not have an idea how to book, then do not panic, you are going to get all the booking ways, and then you can choose the best one as you desire.
1. BOOKING THROUGH THE SOUTHWEST AIRLINE SITE
2. BOOKING THROUGH PHONE CALL
3. BOOKING BY TRAVEL AGENT OR THIRD PARTY
The Southwest Airlines Group Bookings offers many benefits that include like better group booking fares, easy, flexible name changes, and also a well-simplified management for 10 or more members, which not only makes a trip full of excitement but also a cost-efficient one.
The many benefits are as follows:-
Its way easy to follow. Firstly, the Group Booking Head (person of contact) has to submit all the passenger details online through the group travel confirmation url. Keep note that each traveler receives a boarding group pass and seat management. At the airport, your check-in will be processed together, all ou have to do is show the required papers to start your trip.
Do not be disappointed to know that Southwest Airlines does not offer booking through ‘points’ earned. The Group Bookings are supposed to be done by using the other usual payment methods like credit cards, UATP, or PayPal. So, if you want to use the many Rapid Rewards Points, then each and every passenger has to book individually, only through the Rapid Rewards account, which here implies that you gonna lose the special group booking discounts that are usually offered under group booking. If you are looking for options for Group Booking, then look forward to connecting with the Southwest Airlines Customer Care Department.
There are many points that are important to know about Southwest Airlines' Group Booking. For sure, the group booking becomes a hectic thing, and here having a good communication channel is all that one needs. But other than this, there are more things to know about, like the baggage policy, seating arrangements, name changes, cancellations, and others. The many points are as mentioned here:-
Southwest Airlines Group Travel program can be used in groups of 10 passengers or more traveling together on the same route and schedule. You can receive the benefits of group booking whether you are planning a family reunion, a student trip or a company conference. The program is not applicable to the third-party platforms and codeshare partners, but only on the flights of Southwest Airlines.
To book a group of passengers, a non-refundable deposit of $50 per passenger is required by Southwest. Your seats are held in this deposit until the last payment. The remaining balance is normally payable 15 days prior to the stipulated departure date. In case the group does not pay in full during this time, then the reservation can be canceled and the deposit lost. Check the payment deadlines carefully, and reminders must be set to avoid last-minute difficulties..
There are many additional advantages of doing Group Booking. The group fares are not usually published online and are not determined at the time of booking based on availability. It's not just about the discounts but all the many added advantages that make the flight an easy one. This flexibility is ideal for organizations or groups where travelers’ names or plans might change close to the departure date.
Southwest also lets you provide passenger names closer to flight date as opposed to when booking. The names have to be furnished at the time of final payment, which is approximately 15 days prior to departure. It is an easy to use feature in schools, sports teams, or corporate organizations that have time to work out the lists associated with participants.
The airline offers an open seat selection policy, which means that the seats cannot be pre-assigned in any way. Bear in mind that the boarding positions are decided by the check-in time, so it's advisable that the check-in is done on time. The group check-in can be done 24 hours before the scheduled departure time. If sitting together is important, then go for the EarlyBird Check-in option for each and every traveler.
In case after booking, there is certain change that you want to add in your group booking with Southwest Airlines—you can do it easily, just like the regular process of cancellations. However, before the tickets are closed with the payment, the names can be changed, but after the tickets are issued, it's not possible. Here, the standard cancellation rules will be applied.
The Baggage Policy is flexible enough to add more comfort to your trip. Each member can check in with two bags for free, but by adhering to Southwest’s standard size limit and weight restrictions. It's advisable for the group booking leaders to arrive before time to be able to coordinate with the check-in and baggage counter department.
Throughout the process and until the trip is completed, the Southwest Airlines Group Travel Department is always available to help you out with payments and itinerary modifications.
This winter season 2025, if you are in the complete mood to make the most of your winter holidays, then Southwest Airlines Groups Travel, is something you should not miss. Enable the alerts to do timely booking, also make sure that you have 10 or more people travelling together. However, if you couldn’t find any group, then you can look forward to a normal booking, as the airline has affordable booking options as well.
Frequently Asked Questions
Does Southwest Airlines provide group discounts?
Surely, Southwest Airlines offers discounts on group bookings. With 10 or more members, you can look forward to the discounted fares, and can also get an easy booking through Group Travel Reservations.
Can I do Southwest Airline Group Bookings with Loyalty Points?
No, when you are doing a Group Booking, you cannot avail the benefits of Rapid Rewards Points. As in the group booking, there is a certain amount of discount. So choose your booking choice accordingly.
How can you change one person's flight on a group booking of Southwest Airlines?
It's way too simple to follow. You can change one person’s flight on Southwest Airlines Group Reservations. In the Group Bookings, Travel Services are allowed to add an individual member's name or make flight changes up to 72 hours before the scheduled departure.
What are required to close group reservation on Southwest?
To be able to confirm the booking with Southwest Airlines, one has to submit the passenger names and other details. Closing with the final payment by the due date listed in the Southwest Airlines Group Reservations is important for confirming your ticket.
Is it possible to do name changes for group bookings?
Yes, one can do the name changes within a certain time limitation, only that is 72 hours before the departure. You have to get in touch with the Southwest Group Booking Executive for further assistance.
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